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Sales Administrator - Maternity Cover

Maidstone, Kent
£21,000 to £25,000
Job Type
9 Jun 2022
We are a family owned company established since 1899 and have locations in Guildford, Maidstone, Canterbury & Shoreham representing Vauxhall, Nissan, Fiat, Abarth, Alfa Romeo, Jeep, MG, SEAT, CUPRA and DAF Brands. As part of our continued growth plans, we are looking to recruit a high calibre individual to join our FG Barnes administrator team at our Maidstone location on a temporary basis.

Responsible to:

Group Financial Controller

Main Purpose of Job:

To ensure the efficient administration of all New and Used Vehicles for the Dealership Car Sales Department within defined operating policies.

Responsibilities & Other Personal Activities:

* Complete and process all Vehicle Orders

* Ensure the accuracy of orders against current specification codes for standard and factory fitted equipment

* Ensure that all documents are received and signed off by the sales manager in iDealFile before proceeding to invoice

* Check funds or finance in place before registering/taxing a vehicle

* Collate and record all New Vehicle delivery information

* Create files for all new vehicles into stock and stock record book showing all vehicle details (colour, chassis, specification, etc.)

* Arrange registration and Vehicle Excise Licences for all sold vehicles (AFRL)

* Push lines to the workshop

* Checking that the invoice matches the order and that all bonuses are correct and have been claimed accordingly

* Setting up of policies as required

* Complete handover pack for sales executives

* Prepare and complete all sales invoices in a timely manner

* Check for accuracy on prices, tax and non-revenue items, "on the road" packs, deposits and part exchanges, and all related items

* Ensure routing to appropriate departments

* Create and maintain all Used Car Stock Books

* On purchase of Used Vehicle / Part Exchange Vehicle, create internal orders / workshop instructions in line with Sales Manager

* Carry out Experian / HPI / VMC Vehicle Checks for all Used Cars

* Ensure timely updates of Used Car information, ensuring our website contains up to date information

* Maintain vehicle funding requirements

* Maintain high standards of information

* Other duties may be required from time to time
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  • Job Reference: 619965473-2
  • Date Posted: 9 June 2022
  • Recruiter: FG Barnes Group
    FG Barnes Group
  • Location: Maidstone, Kent
  • Salary: £21,000 to £25,000
  • Bonus/Benefits: Competitive Benefit Package
  • Sector: Transport & Logistics
  • Job Type: Contract