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Safeguarding Administrator

£12.00 to £13.00 Per Hour
Job Type
9 Jun 2022
We are curently looking for Safeguarding Administrator to work for NHS Birmingham and Solihull.

Job Purpose
~ To provide a comprehensive administrative service to the Designated Professionals Safeguarding Team, providing efficient and effective support for all its activities; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required; supporting the team with the management of projects, gathering information and undertaking enquiries as and when necessary.

Main Duties and Responsibilities
To provide day to day administrative support to the team by:
~ Acting as a point of contact for the safeguarding team; dealing with and responding to telephone or other queries effectively; passing on relevant information to appropriate team members sensitively and autonomously
~ Liaising as required with external partner agencies and organisations
~ Sorting and prioritising incoming mail and email, distributing as appropriate; including the monitoring of the dedicated generic Safeguarding and Children in Care mail boxes
~ Handling sensitive and highly confidential material appropriately, ensuring that this information is stored securely and that client confidentiality is maintained
~ Ensuring internal systems and tracking processes (e.g. for statutory reviews, Child Death, children in care, missing alerts) are timely, accurate and up to date
~ Organising and planning events as necessary
~ Working together with other administrators within the CCG to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators' general duties on the base
~ Ordering items using the CCG's internal systems and processes
~ Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to relevant members of the team in accordance with the IG toolkit
~ Providing cover and support to other administrative staff within the Safeguarding Team as required
~ To make travel arrangements and booking accommodation for team members, utilising the appropriate CCG processes
~ Liaising with guest speakers and training facilitators, ensuring that all preparations are in order

Person Specification
~ Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
~ Significant administrative/ secretarial experience including initiating and maintaining office systems
~ Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access
~ Knowledge of NHS issues
~ Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users

Location: Hybrid working / Home / Office - 1 to 2 days per week
Hours: Mon-Fri 37.5 Hours
Initial Term: 3 months
Pay rate: £13/h
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  • Job Reference: 619965269-2
  • Date Posted: 9 June 2022
  • Recruiter: NISI
  • Location: Birmingham
  • Salary: £12.00 to £13.00 Per Hour
  • Sector: Administration
  • Job Type: Temporary