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Executive PA/Projects Assistant

Chipping Norton, Oxfordshire
Job Type
2 Sep 2022

SF Recruitment are currently recruiting for an Executive PA/Project Assistant

Working for a preimier business, our client is looking for an experience excecutive PA to join their team.

They are a growing business, with huge focus on sustainability and diversification. If you want to be a part of a driven, winning team, I would love to hear from you.

The role

To provide the Operational Director with comprehensive and confidential support including project management support and internal/external stakeholder liaison

Key Responsibilities

  • True right hand support to the Operational Director
  • Working with the OD to track current building and masterplan projects and ensure that actions are completed in a timely manner
  • Proactive diary and email management including responsibility for all appointments and setting up meetings via video conference and face to face
  • Attend meeting with internal colleagues including but not limited to strategic and event planning and with external organisations including major event organisers.
  • Prepare documents and information in advance of meetings to ensure that the OD is fully briefed
  • Keep up to date a register for contracts, leases and T's & C's and highlight renewal dates
  • Support the OD during weekends of major events, set up event liaison meetings, circulate agenda, collate actions, update and maintain action logs
  • Make all travel arrangements (including internal travel and visa applications
  • Raise purchase orders in accordance to financial procedures
  • Ensure that Operational Department heads have prepared board papers, business performance reviews in a timely manner
  • Provide a high volume of quality presentations, documents and reports including confidential documents
  • Maintain Operations Heads holiday chart and track usage of annual leave
  • Filter incoming telephone calls and correspondence
  • Build strong and productive relationships with both key internal and external stakeholders
  • Any other adhoc tasks as requested

The candidate

  • At least 2 years previous experience in a similar role
  • Background in Events would be desirable
  • Excellent IT liteacy with excellent working knowledge of MS Teams, SharePoint, MS packages
  • Experienxe of budget management
  • Experienxe using project management systems
  • Team player with a can do attitude
  • Lively personality with a flexible outlook and strong sense of urgency
  • Proactive thinker with a solution focussed approach
  • Strong communication skills
  • Excellent attention to detail and accuracy
  • Ability to implement new systems in order to work efficiently
  • Shorthand/speedwriting 75wpm
  • Flexible approach to working hours
  • Full clean UK driving licence

This is an office based role located in Towcester.

Hours: Monday to Friday - Core hours 8.30-17.00pm. Flexibility available dependent on the needs of the business.

Offering a competitive salary of 40k

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  • Job Reference: 702711238-2
  • Date Posted: 2 September 2022
  • Recruiter: SF Recruitment
    SF Recruitment
  • Location: Chipping Norton, Oxfordshire
  • Salary: £40,000
  • Sector: Administration
  • Job Type: Permanent