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Document Production Workflow Coordinator

Newcastle upon Tyne
11 May 2024

Document Production Workflow Coordinator

(Saturday - Wednesday 9am -5pm)

Fully remote

Salary: up to £58,000

Large global law firm are currently recruiting for an experienced Legal Document Production Workflow Coordinator to join their in-house document production department on a full-time permanent basis working fully remotely. The new permanent role will be working the day shift hours of 9am - 5pm five days per week which must include a Saturday and Sunday. The working days outside of the weekend can be flexible, ideal working days would be Saturday, Sunday, Monday, Tuesday, and Wednesday, or Wednesday - Sunday. The salary for this position will be up to £58,000 dependent on skills and experience level.

The firm are looking to grow their in-house document service and are looking to hire a technically skilled and experienced Workflow Coordinator, this role will focus on the distribution of works, delegation, and ensuring the smooth and efficient running of the in-house document production service provided to the firm. The team are looking for an expert in a variety of software programs including: MS Word, Excel, PowerPoint, Change Pro, iManage, DocX Tools, Express Scribe, Visio, Adobe Acrobat, InterAction, RightFax, WinZip, EDGAR/SEC filing, and other software related to the core functions of the document production department.

This will be a fully remote working position, and will be full-time working weekends, Monday -Wednesday 9am - 5pm, OR Wednesday - Sunday 9am - 5pm. The team can be flexible on the weekday working days, but your five working days must include Saturday and Sunday.

This role will to coordinate work requests submitted to the Document Processing department, and core responsibilities include providing intake and assistance with job requests; assigning and tracking job tickets using the department's Engage workflow tool; answering general questions to the department and give assistance to Requestors; perform job quality control checks, coordinate proofreading by operators when necessary, collaborate with Document Specialists to troubleshoot job-related issues; assist Supervisor with input for staff reviews and work as the Lead Document Specialist on various types of legal documents and special projects.

Key Responsibilities

  • Intakes all job requests and coordinates workflow to ensure jobs are completed accurately and in a timely manner.
  • Answers general department calls and assists attorneys/staff with general document processing questions.
  • Works as Lead Document Specialist on all types of legal documents.
  • Prepares correspondence, memoranda, briefs, forms, labels and other legal and non-legal documents using firm's standard styles in an accurate, timely and precise manner and spell checks and proofreads each document for accuracy.
  • Creates technical graphics, organizational charts, and timelines and formats images for briefs, presentations and litigation.
  • Creates and edits TOC and TOA, converts documents; creates and edits extensive spreadsheets and charts in Excel and complex presentations in PowerPoint.
  • Creates documents from dictation, tape transcription or other handwritten or written materials.
  • Troubleshoots and provides solutions for document problems.
  • Provides final Quality Control check on all finished jobs.
  • Assists Supervisor with staff needs, as needed, along with other various administrative functions for the department.
  • Maintains computer document files within firm-licensed software for designated attorneys, paralegals and administrative staff at their direction or at the direction of the Office Administrator.
  • Seeks training opportunities to advance skill level and efficiency in firm software.

This is a new permanent role offering an impressive perks, benefits and annual bonus package along with a generous starting salary of up to £58,000 per annum, the apply for this new fully remote working role you will need to have a solid legal document production career history with additional workflow experience and be happy with working weekends. If you fit the criteria, then please do submit your CV to Gemma Grima-Brown today to apply.

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  • Job Reference: 1321913313-2
  • Date Posted: 11 May 2024
  • Recruiter: HYF Recruitment
  • Location: Newcastle upon Tyne
  • Salary: On Application